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How Taceo™ Works

To create a protected email in Microsoft® Outlook®, turn on the Taceo "Send Secure" function to enable the Outlook toolbar add-in. "Send Secure" makes content only viewable in the Taceo Viewer by the intended recipient. Adjust the level of protection by selecting from the Protect Attachments Only, Printing, Export Files and Timing Rights tabs. After setting the desired level of protection, click "Send" to transmit your message.

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To apply the usage and access controls of Taceo within Outlook, turn 'On' the "Send Secure" Outlook toolbar. This will give your recipients the right to view your email message inside the free Taceo Viewer. Other protection options can also be set from the Outlook toolbar, these are:

		Protect Attachments Only Enabling this will not protect the email message body and only secures the attachments.
		Allow Printing Enabling this allows recipients to print your documents from within the Taceo Viewer.
		Allow Exporting/Enable Outlook Message Threading Enabling this allows recipients to export the original files Taceo's Advanced Mode. For recipients using Microsoft® Outlook®, the original message body and attachments can be decrypted within Outlook by opening the email message.
		Set Timing Rights Use this option to set a date and time that access to the files will begin and end. Outside of the allowed times, access will not be granted to recipients.
* If you are not an Outlook user, these features are also available within the Basic Mode of Taceo.

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The recipient of your secure email will receive your message and attached files inside a TaceoMail.ecc attachment, along with a default message body informing who it was sent by and the level of protection applied. To view the protected contents, simply double click the ECC attachment to open in the Taceo Viewer.

If an email is sent with Export Files selected, Outlook users can decrypt the message and attachments inside the ECC by opening the email in a new window. Non-Outlook users can export the ECC contents within the Advanced Mode.

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Opening the Secured Email ECC attachments and files open in the ECC Viewer by default, where the email message and file content is displayed.

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To quickly create a protected content container (ECC), use Taceo's Basic Mode. Right click on the file(s) you wish to protect, and click "Secure this File using Taceo." Or, double click on the desktop icon, and Taceo's Basic Mode starts up by default. Follow the easy steps to create a protected .ecc and Save. You can either store on computer as protected data, or attach in any regular email for secured access.

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Remote Laptop Security If your laptop or computer is stolen, you can log-in to your account from another computer and remotely deny access to all files secured with Taceo that are stored on your laptop or computer. Taceo performs regular authentication checks to ensure the identity of the Taceo user, and requires security login if a laptop is offline before allowing access to files secured by Taceo (ECCs). If disconnected from the Internet , a user must provide their login information in order to access Taceo, otherwise access is denied. If they do connect to the internet but the rightful user has deactivated the connection to that laptop, access is also denied.

Companies may also use the Remote Laptop Security feature to deny access to email and files by employees who have been (or will be) terminated.

Using the login information chosen during registration, the user should access their Taceo Account via the Essential Security Software website. By selecting Alias Manager the user is shown the computer that is associated with the email address designated for their Taceo Account. When Deactivate is clicked, this association is broken.

For additional information on Taceo's Remote Laptop Security feature, visit the Essential Security Software website - www.essentialsecurity.com.

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